When to Use Online Voting in Your Housing Society

When should your society use online voting?

Use online voting whenever a formal, verifiable decision needs input from flat owners especially when not everyone can attend in person, when secrecy matters, or when you need quorum and weighting enforced automatically.

AGM and special body meeting resolutions

Passing a maintenance budget, approving a major repair contract, or ratifying minutes from a prior meeting. Use a resolution poll with quorum and pass threshold set to your bye-law requirements.

Maintenance and special levies

When the committee proposes a one-time levy or a change to monthly maintenance, run a Yes/No or resolution poll with a clear voting window so absent owners can participate.

By-law amendments

Changes to society rules need a supermajority in many jurisdictions. Set the pass threshold accordingly (e.g. 75%) and require credential verification if your rules demand proof of ownership.

Vendor and contractor selection

Choosing between two or three shortlisted vendors? Use a single-choice poll. For complex multi-criteria decisions, use multiple-choice to gauge preferences across several options.

Committee position elections

For full managing committee elections with nominations and scrutiny, use Plinth's General Body Election feature instead of a simple poll.

Urgent decisions between AGMs

Lift breakdown, security incident response, interim committee appointment when you can't wait for the next AGM, open a time-limited poll. Residents receive in-app and email alerts when voting opens, plus a reminder in the final 24 hours.

When in-person may still be better

Highly contentious decisions where face-to-face discussion is essential, or societies whose registered bye-laws explicitly require physical presence with no electronic provision. Always verify your society's rules first.

Planning an AGM vote? Schedule it alongside online voting on Plinth.