When should your society use online voting?
Use online voting whenever a formal, verifiable decision needs input from flat owners — especially when not everyone can attend in person, when secrecy matters, or when you need quorum and weighting enforced automatically.
AGM and special body meeting resolutions
Passing a maintenance budget, approving a major repair contract, or ratifying minutes from a prior meeting. Use a resolution poll with quorum and pass threshold set to your bye-law requirements.
Maintenance and special levies
When the committee proposes a one-time levy or a change to monthly maintenance, run a Yes/No or resolution poll with a clear voting window so absent owners can participate.
By-law amendments
Changes to society rules need a supermajority in many jurisdictions. Set the pass threshold accordingly (e.g. 75%) and require credential verification if your rules demand proof of ownership.
Vendor and contractor selection
Choosing between two or three shortlisted vendors? Use a single-choice poll. For complex multi-criteria decisions, use multiple-choice to gauge preferences across several options.
Committee position elections
For full managing committee elections with nominations and scrutiny, use Plinth's General Body Election feature instead of a simple poll.
Urgent decisions between AGMs
Lift breakdown, security incident response, interim committee appointment — when you can't wait for the next AGM, open a time-limited poll with urgent notifications.
When in-person may still be better
Highly contentious decisions where face-to-face discussion is essential, or societies whose registered bye-laws explicitly require physical presence with no electronic provision. Always verify your society's rules first.
Planning an AGM vote? Schedule it alongside online voting on Plinth.