Getting Started: Society Asset Maintenance Checklist

Getting started: society asset maintenance checklist

1. List your recurring-maintenance equipment. Lifts, DG sets, fire safety, STP, water tanks anything a vendor services on a schedule, not a one-off repair.
2. Confirm each vendor has an active Procurement contract. No contract yet? Set one up in Procurement Marketplace first.
3. Register each asset in Plinth. Name, type, location, warranty details, and any documents worth keeping (warranty card, AMC copy).
4. Create a schedule per asset. Pick the cadence, link the active contract, set a grace period, and assign an owner (admin or staff).
5. Assign owners and turn on Helpdesk handoff where useful. For assets staff physically service (like lift rooms or the STP), enable auto-creating a Helpdesk ticket per occurrence.

Once set up, the system takes over: tasks are created, flagged when overdue, and logged the moment someone marks them done or skipped.

Start your checklist