What Is Asset & Maintenance Schedule Automation?

What is asset & maintenance schedule automation?

Asset & Maintenance Schedule Automation is a society-scoped equipment registry lifts, generators, fire safety equipment, STP plants, water tanks, DG sets paired with a recurring maintenance schedule engine. Each schedule is tied to an active vendor contract from Procurement Marketplace and spawns a dated task automatically, so a monthly lift service or a quarterly pest-control visit shows up on a dashboard instead of living in someone's personal calendar.

Why "just a reminder" isn't enough

Compliance and contract-renewal reminders tell an admin a deadline is coming. They don't generate the recurring work underneath a contract the actual monthly visit, the quarterly check, the annual refill. Today most societies track that in a diary, a WhatsApp thread, or trust the vendor to show up.

What's in the registry

• Asset registry name, type, location, install date, warranty expiry, documents (warranty card, AMC copy).
• Maintenance schedules cadence (monthly/quarterly/semi-annual/annual/custom), tied to one active Procurement contract per schedule no standalone or free-text vendor schedules.
• Task generation one occurrence at a time; the next task is created only once the current one is completed or skipped.
• Overdue detection a grace period before a task flips to overdue, with reminders to the assigned owner.
• Auto-pause a schedule pauses automatically the moment its linked contract ends or expires.
• Optional Helpdesk handoff push a due task into Helpdesk for staff assignment and tracking.

It deliberately requires a real vendor contract from Procurement Marketplace so vendor accountability lives in one place, not scattered across a maintenance diary and a separate billing spreadsheet.

Set up your asset registry · Admin setup guide

FAQ

Do vendors log into Plinth for this? No internal-only in v1; an admin or staff member marks visits done. Does it track cost per visit? No cost stays in the linked contract's payment schedule in Procurement. Can I schedule maintenance without a vendor contract? No this is a deliberate forcing function toward using Procurement Marketplace instead of an informal vendor relationship.