Getting Started: Society Voting Checklist for Admins

Getting started: society voting checklist

Use this checklist to go from zero to your first completed vote on Plinth in under a day.

Before you start

• Confirm your society's bye-laws allow electronic voting (or get committee approval to pilot)
• Gather a CSV of all flats with owner name, email, and/or phone
• Identify one committee member to be the primary admin

Setup (day 1)

• Register the society on Plinth (get started)
• Import the owner roster via Admin → Members → Import
• Review import errors and fix bad contact rows
• Invite co-admins if needed (Admin → Settings)

Resident onboarding (days 1–7)

• Announce to residents: "Sign in with the email/phone we registered for your flat"
• Monitor the claim queue (Admin → Claims) for pending requests
• Approve or reject claims with notes

Your first poll

• Choose poll type and write a clear title and description
• Set participant groups, vote scope (per flat or per resident), and optional defaulter block
• Set quorum and pass threshold per your bye-laws
• Schedule open and close times (give at least 48–72 hours)
• Publish residents get in-app and email alerts when voting opens
• Monitor turnout on the admin poll page (works on secret polls too)

After close

• Review results (quorum met? pass/fail correct?)
• Export CSV for society records if on a paid plan
• Circulate results to all members (even non-voters)

Ready? Register your society now free for up to 30 flats.