Admin: Generate Society Financial Statements

Admin: generate society financial statements

Plinth builds your Profit & Loss, Balance Sheet, and Trial Balance from a double-entry ledger that posts automatically as you bill, collect, and spend. You need admin access. No separate bookkeeping is required — issuing invoices, recording payments, and logging expenses already feeds the ledger.

Steps

1. Open Admin → Finance & reports.
2. Set the From and To dates at the top (the P&L uses this range; Balance Sheet and Trial Balance use the To date as the as-of date).
3. Treasurer dashboard — read the cards: billed, collected, outstanding, collection rate, defaulters, expenses, and net position for the period.
4. Statements — switch tabs:
   • Profit & Loss — revenue lines, expense lines, and net surplus/deficit.
   • Balance sheet — assets, liabilities, equity, and a balanced ✓ check.
   • Trial balance — every account with its debit/credit balance.
5. Use your browser's print/save-as-PDF to hand a copy to your auditor, or use Tally export for your accountant.

Reading the balance check

The Balance Sheet shows ✓ Balanced when assets equal liabilities plus equity. A ⚠ Out of balance note points to a data issue worth reviewing — it should not normally appear, because every ledger voucher is balanced by construction.

Troubleshooting

Statements are empty — there are no ledger entries in the selected period. Issue a billing cycle and record some payments/expenses, then widen the date range.

A number looks low — only money events recorded in Plinth post to the ledger. Opening balances and off-app transactions won't appear unless recorded.

This isn't my statutory audit — correct. These are committee-grade statements for the AGM and CA handover, not statutory certification.

FAQ

Do I need to do bookkeeping first? No. The ledger posts automatically from invoices, payments, and expenses.

Can residents see these? No. Finance & reports is an admin-only page. Owners see only their own dues under My dues.

What date range should I use? Your financial year (e.g. 1 Jan – 31 Dec, or 1 Apr – 31 Mar) for the AGM; any range for interim reviews.