Guard: Mark Society Staff In and Out at Gate

Guard: mark society staff in and out at gate

Before you start

• Your login is linked as society staff or you are a society admin
• Admins have added guards and housekeeping to the roster at Staff attendance or Helpdesk → Staff

Mark in or out

1. Open Gate desk.
2. Open the Society staff tab.
3. Find the staff member (guards, security supervisors, housekeeping).
4. Enter their 4-digit passcode if the society assigned one.
5. Optionally attach a photo on mark-in (stored privately not automatic face verification).
6. Tap In when they start duty or enter the campus.
7. Tap Out when they leave.

Each tap calls attendance record with source gate and appends to the attendance audit log. The admin Staff attendance board shows the same state for today.

If the booth is offline, in/out marks queue locally and sync when connectivity returns.

Staff marked on leave cannot be marked in at the gate.

What guards cannot do from gate desk

• Mark present or absent (admin-only headcount states)
• Add or remove staff from the roster
• View monthly reports admins and committee export CSV from Staff attendance → Reports

Next: Admin mark attendance · How it works.