Guard: mark society staff in and out at gate
Before you start
- Your login is linked as society staff or you are a society admin
- Admins have added guards and housekeeping to the roster at Staff attendance or Helpdesk → Staff
Mark in or out
- Open Gate desk (
/admin/gate). - Open the Society staff tab.
- Find the staff member (guards, security supervisors, housekeeping).
- Enter their 4-digit passcode if the society assigned one.
- Optionally attach a photo on mark-in (stored privately — not automatic face verification).
- Tap In when they start duty or enter the campus.
- Tap Out when they leave.
Each tap calls mark_staff_attendance with source gate and appends to the attendance audit log. The admin Staff attendance board shows the same state for today.
If the booth is offline, in/out marks queue locally and sync when connectivity returns.
Staff marked on leave cannot be marked in at the gate.
What guards cannot do from gate desk
- Mark present or absent (admin-only headcount states)
- Add or remove staff from the roster
- View monthly reports — admins and committee export CSV from Staff attendance → Reports
Next: Admin mark attendance · How it works.