How Staff Attendance Works in Plinth (Step by Step)

How staff attendance works in Plinth

Admins maintain one staff roster, mark today's attendance, export monthly reports, and guards mark in/out at the gate all on the same audited roster.

Step 1: Build the staff roster

1. Open Admin → Helpdesk → Staff & vendors.
2. On the Staff tab, add each team member: name, optional phone, role, and optional department.
3. Supported roles: facility manager, security supervisor, guard, housekeeping manager, housekeeping, technician, accountant, and general.
4. Active staff appear in helpdesk Assign dropdowns and on the attendance board.

The roster is shared you do not maintain separate lists for helpdesk and attendance.

Step 2: Mark today's attendance (admin)

1. Open Admin → Staff attendance.
2. On the Today tab, review active staff for today's date.
3. For each person, tap: Present, Absent, In, or Out.
4. Each mark calls attendance record one summary row per staff per day, plus an append-only attendance log entry.

Step 3: Guards mark in/out at gate

1. Open Gate desk → Society staff tab.
2. Tap In or Out for guards and housekeeping on duty.
3. Gate marks use the same RPC with source gate visible on the admin board immediately.

Guard guide

Step 4: Reports, payroll period, and export

1. On Staff attendance, open Reports.
2. Pick a date range or tap This payroll period (configure start day in Settings).
3. See present, absent, in/out counts, and paired hours per staff member.
4. Export Daily CSV or Event log CSV for committee or payroll reconciliation.

Committee members use Staff reports for the same exports without write access.

Step 5: Staff portal and vendor staff

• Staff portal: Admin links a member email → staff opens My attendance from profile menu.
• Vendor staff: On the staff form, choose Vendor-supplied and pick a vendor from Helpdesk.
• Visitor pass link: Admins creating a kind=staff visitor pass can link the roster row gate entry/exit also marks society staff in/out when matched.

Attendance states explained

Use in / out when you track shift boundaries; use present / absent for a simple daily headcount.

Admin roster guide · Mark attendance guide · FAQ.