When to use society billing cycles
A billing cycle is one invoicing run for a defined period. Use a new cycle each time you bill all flats for the same window — typically monthly maintenance, but also after AGM-approved budget changes or one-time levies.
Monthly maintenance (most common)
Open a cycle on the 1st (or your society's billing date), set due date per bye-laws (often 7–15 days), issue after the committee approves the month's heads.
After AGM budget approval
When the general body passes a new maintenance rate, update charge heads, then run the next cycle with the new rates. Pair with a resolution poll for the record.
Arrears and recovery
Issue invoices with arrears pulled forward; apply late fees only after due date via the cycle's rule — not ad hoc in Excel.
Special levies
Create a one-off charge head (e.g. lift repair fund), include it in the next cycle, or run a dedicated cycle if your auditor prefers separation.