Admin: Run a Billing Cycle & Issue Invoices

Admin: run a billing cycle

Steps

1. Open Admin → Billing.
2. Under Billing cycles, tap New cycle.
3. Enter Period (e.g. July 2026), Due date, and Late fee rule (flat ₹ or %).
4. Save the cycle (status open).
5. Tap Quick preview review how many flats and approximate totals.
6. When correct, tap Quick issue invoices are created per flat; cycle moves to issued.
7. Residents see bills under My dues.

Want a second sign-off before bills go out? Tap Review & approve on the cycle instead, to run the preview → approve → issue workflow with validation flags and maker-checker approval. The Quick flow above stays available for small societies.

1. After due date, tap Apply late fees on the cycle if your policy requires it.
2. When payment arrives, open the invoice from the admin list or ask the resident to share the invoice number; tap Record payment, enter amount and method (full or partial).
3. Once collections are complete, tap Close cycle to lock further generation on that period.

During collection

• Partial payments are supported balance shows until fully paid.
• Payment recording is retry-safe; if the screen reloads during save, use the same invoice and amount once.
• Download or print PDF receipt from the invoice detail page after recording payment.

Troubleshooting

Preview shows zero flats ensure flats exist in roster and charge heads are active. Issue skipped flats those flats already have an invoice for this cycle. Wrong total fix charge heads before issuing; re-issue only if no invoice was created for that flat.

Next: Charge heads setup · Billing FAQ.