When to Use Society Amenity Booking
When to use amenity booking
Use amenity booking when a shared facility has limited hours and only one group can use it at a time not for open community events where many residents attend together.
Party hall and banquet area
Birthdays, anniversaries, and society functions need a fixed window. Turn on requires approval so the committee can check noise rules and security deposits before confirming.
Clubhouse and multipurpose hall
Resident meetings, tuition batches, or yoga classes residents self-book when approval is off; committee reviews when approval is on.
Gym and fitness room
Short recurring slots (morning 6–7, evening 7–8) usually confirmed immediately without approval so members do not wait on the secretary.
Rooftop and lawn (where bylaws allow)
Seasonal gatherings with a hard capacity pair booking with a notice so rules are visible before residents reserve.
Post-AGM tea or committee working sessions
After a formal AGM, book the clubhouse for the social hour separately from the meeting record clear who has the room and when.