Admin: Record Society Expenses

Admin: record society expenses

Finance tier · Admin only · Route: /admin/accounting

Prerequisites

• Society admin role (treasurer or secretary).
• Maintenance billing optional but recommended if you also use Defaulters.

Steps

1. Sign in and open Admin → Accounting.
2. Stay on the Expenses (ledger) view.
3. Tap Add expense.
4. Enter Description plain language (e.g. "June security agency invoice").
5. Enter Amount in ₹.
6. Select Category: housekeeping, security, utilities, repairs, salaries, admin, events, capex, vendor, statutory, or other.
7. Optionally enter Vendor (agency or supplier name).
8. Set Incurred date when the expense occurred, not necessarily when you pay.
9. Save. The entry appears in the ledger list with actor + timestamp history.

Correct a wrong entry (without deleting history)

1. Open the entry row and choose Void.
2. Add a reason (minimum 8 characters).
3. Confirm. The original row is retained as voided for audit trace.
4. Add a new corrected entry.

Tips

• Log expenses soon after committee approval so monthly reviews stay current.
• Use vendor for recurring agencies (security, housekeeping) to filter later.
• This is not double-entry accounting your CA keeps formal books.

FAQ

Can residents see these entries? No accounting is admin-only. Can I edit or delete an entry? No silent edits or deletes. Void the row with a reason, then add a corrected entry.

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