Admin: Record Society Expenses

Admin: record society expenses

Finance tier · Admin only · Route: /admin/accounting

Prerequisites

• Society admin role (treasurer or secretary).
• Maintenance billing optional but recommended if you also use Defaulters.

Steps

1. Sign in and open Admin → Accounting.
2. Stay on the Expenses (ledger) view.
3. Tap Add expense.
4. Enter Description — plain language (e.g. "June security agency invoice").
5. Enter Amount in ₹.
6. Select Category: housekeeping, security, utilities, repairs, salaries, admin, events, capex, vendor, statutory, or other.
7. Optionally enter Vendor (agency or supplier name).
8. Set Incurred date — when the expense occurred, not necessarily when you pay.
9. Save. The entry appears in the ledger list.

Tips

• Log expenses soon after committee approval so monthly reviews stay current.
• Use vendor for recurring agencies (security, housekeeping) to filter later.
• This is not double-entry accounting — your CA keeps formal books.

FAQ

Can residents see these entries? No — accounting is admin-only. Can I edit or delete an entry? Use the edit action on the ledger row if available; contact support if locked.

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