How Society Accounting Works in Plinth (Step by Step)

How society accounting works in Plinth

Plinth society accounting has two admin views: an expense ledger for committee outgoings and a defaulters list for unpaid maintenance. Both live at Admin → Accounting. There is no resident page owners see their own dues under My dues, not the society-wide ledger.

Treasurer: record an expense

1. Open Admin → Accounting.
2. Go to the Expenses tab (or ledger view).
3. Tap Add expense (or equivalent).
4. Enter Description (what was paid for).
5. Enter Amount in ₹.
6. Choose Category housekeeping, security, utilities, repairs, salaries, admin, events, capex, vendor, statutory, or other.
7. Optionally add Vendor name.
8. Set Incurred date (when the expense happened).
9. Save the entry appears in the ledger list with timestamp and actor trace.

Treasurer: correct an incorrect entry safely

1. Open the incorrect expense row and choose Void entry.
2. Enter a clear reason (for example: "duplicate entry from retry").
3. Save Plinth keeps the original row for audit and marks it as Voided.
4. Add a fresh corrected entry instead of editing history.

Treasurer: review defaulters

1. Open Admin → Accounting.
2. Switch to Defaulters.
3. See flats with outstanding balances rolled up from issued maintenance invoices.
4. Follow up with owners; record payments in billing when collected.

Financial statements & Tally export

Behind the expense and defaulter views, every money event invoice issued, payment recorded, expense logged, late fee added posts to a double-entry general ledger. From Admin → Finance & reports you can generate, for any date range:

• a Profit & Loss, Balance Sheet, and Trial Balance that always tie out;
• a treasurer dashboard (billed, collected, outstanding, collection rate, defaulters, net position);
• a one-click Tally export so your accountant imports the period instead of re-keying.

See society financial statements for the full picture.

How this fits with billing

• Billing issues invoices and receipts to residents.
• Accounting logs what the society spent and who still owes maintenance.
• Finance & reports turns both into audit-ready statements and a Tally handoff.
• Formal books and tax filing stay with your CA Plinth is committee operations, not statutory accounting.
• Ledger entries are append-only in the app flow: corrections happen through void + new entry, never silent overwrite.

Admin: record expenses · Admin: defaulters · Admin: financial statements.